Tue
Jul 22 2008
09:16 pm
The June 2008 P-Card Statement...
By: Dwight Van de Vate

is now posted on the Knox County website. (link...)

Dwight Van de Vate
Chief Administrative Officer
Knox County Government

Topics:
rikki's picture

hmmm

Submitted by rikki on Tue, 2008/07/22 - 11:26pm.

Someone stole a Knox Co p-card and stayed at the Memphis Marriott and Mobile Renaissance?

Bizzy's picture

Whats up with Lays Market?

Submitted by Bizzy on Wed, 2008/07/23 - 12:07am.

Are they buying that much baloney on the sixth floor?

Bbeanster's picture

Yeah, And whatchall buying

Submitted by Bbeanster on Wed, 2008/07/23 - 12:22am.

Yeah,
And whatchall buying at S&M Supply, Huuuuuuuuuuh?

(oh, Lord, please remove this image of Mike and Mike in leather bustiers and ball gags. I promise I'll be sweet)

rikki's picture

cold cuts

Submitted by rikki on Wed, 2008/07/23 - 12:24am.

Are they buying that much baloney on the sixth floor?

Try closer to the basement, and perhaps a bit to the east.

SHarris's picture

Men of Measure

Submitted by SHarris on Wed, 2008/07/23 - 10:16am.

In which department is Allison Rogers employed? I was wondering why she would spend $135 at Men of Measure.

reform4's picture

Lay's Market, IJ, etc

Submitted by reform4 on Wed, 2008/07/23 - 11:02am.

Anything over $1000 should be done through a purchase order, not a P-card.

Anything over $5K I think has to be bid out, doesn't it? Or it should. $200K+ to IJ on a P-card in ONE MONTH is just stupid and is possibly a technical violation of our Procurement Code, which requires "Approval by County Commission on all contracts that exceed $100,000." $100K in one month should qualify as a single contract, no matter how you break it up.

50K+ to Maxor (a mail order pharamacy)???
Interwheel Sports? A bicycle?
$1500 to Buckhorn in Ohio for pallets (don't we have local pallet firms?)
$100K to WCI on the P-card? Also should be done by PO.
$70K to Baker & Taylor books- again, PO and bids.

Clearly, many of the P-card uses need to be moved to a more controlled procurement process.

-----------------------------------------
Fighting for Reform and Representation, Fourth District
Steve Drevik, Commission Seat 4-B
(link...)

Anonymously Nine's picture

Anything over $1000 should

Submitted by Anonymously Nine (not verified) on Wed, 2008/07/23 - 11:47am.

Anything over $1000 should be done through a purchase order, not a P-card.

Anything over $5K I think has to be bid out, doesn't it? Or it should.

Amen, good point Commissioner. Okay, that is hopeful thinking. Good luck in the election.

rikki's picture

p-cards are a controlled

Submitted by rikki on Wed, 2008/07/23 - 1:10pm.

p-cards are a controlled procurement process, and their use is not exclusive of bid contracts. I'm pretty sure those Lay's Market and IJ purchases are part of a larger contract -- most likely the contract to feed those in the jail. p-cards are more efficient than purchase orders because the bureaucratic functions are provided by the card issuer instead of county bean counters.

reform4's picture

I verified

Submitted by reform4 on Wed, 2008/07/23 - 2:52pm.

After my post, I wondered if these things were already covered under a contract and just being paid with the P-card, so I emailed KC Purchasing.

I verified with KC Purchasing that those items are all under a contract arrangement that went through the competitive bid process. There are particular cards that are tied to approved contract companies (and thus the use of the cards is limited to those companies, I suspect).

Interesting note- the County does collect a cash rebate, so in addition to saving money on paper POs and payments, we collect a little rebate, too. I would suspect that the normal detailed receipts are still collected even though things are just paid by the cards (a good thing to check on). This all seems to follow the federal government's REGO initiative to save $$ in the 1990s.

Big thanks to Hugh Holt for his quick and detailed response!

(I like a fried bologna sandwich now and then, but remind me never to get arrested in this county....)

-----------------------------------------
Fighting for Reform and Representation, Fourth District
Steve Drevik, Commission Seat 4-B
(link...)

Tamara Shepherd's picture

Bid contract if $10K or more?

Submitted by Tamara Shepherd on Wed, 2008/07/23 - 5:17pm.

"Anything over $5K I think has to be bid out, doesn't it? Or it should."

Steve, I was thinking anything $10K or more has to be bid out?

Wasn't that $10K printing job given to National Public Strategies (Harber) and paid through the hospitality fund a policy violation on two counts: That is was paid to a company owned by a county employee, and that because it was paid on a $10K job, the county should have bid the work?

The issue was a while back, so my recollection is a little fuzzy...

Bizzy's picture

Tylers Little Printing Job

Submitted by Bizzy on Thu, 2008/07/24 - 12:49am.

I think it was actually $9,999.00 just for the purpose of keeping it under $10k. Betty?

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